Two user types. One monthly bill. Pay only for the seats you actually use — Site Users on the mobile app, Office / Admin Users in the admin portal.
For contracts managers, estimators, commercial leads and the admin office team.
For operatives, customer-care engineers and anyone using the mobile app / web portal on site.
Site Users get the mobile app and everything they need to do their job on site. Office / Admin Users get the full commercial brain of the office.
Full admin portal: clients, sites, plots, materials, labour items, applications, certifications, P&L reports, price imports, purchasing — the lot.
Native mobile app. Pick up tasks, submit completed work, request materials, log variations — all from a phone, offline-tolerant, with Face ID.
Web portal also available.
Build stages, sub-types, materials, labour items, qualifications and forms come pre-templated for each sector — so onboarding is days, not months.
Gas Safe register, boiler/UFH commissioning, plot-level pipework forecasts, aftercare benchmarks.
AM2 / 18th Edition register, EIC/EICR certification packs, NICEIC and NAPIT exports, first & second fix.
Cassette manufacture, kitchen & second-fix, snag list with images, fit programme by plot.
Gang allocation, board pulls and bag counts, dot-and-dab, skim, screed and render stage gating.
Tiling and felting schedules, flat roof and leadwork sign-off, NFRC warranty documentation and operative certifications.
Groundworks, dry-lining, flooring, glazing, brickwork, scaffolding, HVAC & ductwork — configurable.
Two examples to give you a feel for the monthly cost. Your real quote depends on your actual seat mix.
3 office seats + 12 operatives
For operatives, customer-care engineers and anyone using the mobile app / web portal on site.
The £430 / month minimum covers your dedicated SubbieNow tenant — UK hosting, daily encrypted backups, point-in-time restore, UK-based support and your sector configuration templates. As soon as your per-seat costs exceed the minimum, you simply pay per seat — no double-charging.
A Site User is anyone working through the mobile app — operatives, customer care engineers, and contracts managers who only need the mobile experience. A Office / Admin User is anyone working through the admin portal in a browser — office staff, commercial teams, estimators, and contracts managers who need the full desktop dashboard.
Yes. A contracts manager who runs sites on the phone and produces applications from a laptop usually needs both. We'll guide you on the most efficient seat mix during onboarding.
No setup fee. Standard onboarding — data migration, sector configuration, user training and workflow set-up — is included in your monthly subscription.
Please contact us to change your seat allocations. Admin users can free up seats by deleting inactive Users.
Yes — a 14-day full-feature trial seeded with your own data, kicked off after a 30-minute walk-through with our team.
SubbieNow is hosted in the UK in ISO 27001 certified data centres, with daily encrypted backups and point-in-time restore on every account.
Five minutes on a call to confirm your office and site team sizes — that's all we need to send you a precise monthly figure.
The operating system for UK subcontractor trades — admin portal, contracts-manager dashboard and mobile app, all in one.