Two user types. One monthly bill. Pay only for the seats you actually use — Site Users on the mobile app, Office / Admin Users in the admin portal.
For contracts managers, estimators, commercial leads and the admin office team.
For operatives, customer-care engineers and anyone using the mobile app / web portal on site.
Site Users get the mobile app and everything they need to do their job on site. Office / Admin Users get the full commercial brain of the office.
Full admin portal: clients, sites, plots, materials, labour items, applications, certifications, P&L reports, price imports, purchasing — the lot.
Native mobile app. Pick up tasks, submit completed work, request materials, log variations — all from a phone, offline-tolerant, with Face ID.
Web portal also available.
Build stages, sub-types, materials, labour items, qualifications and forms come pre-templated for each sector — so onboarding is days, not months.
Gas Safe register, boiler/UFH commissioning, plot-level pipework forecasts, aftercare benchmarks.
AM2 / 18th Edition register, EIC/EICR certification packs, NICEIC and NAPIT exports, first & second fix.
Cassette manufacture, kitchen & second-fix, snag list with images, fit programme by plot.
Gang allocation, board pulls and bag counts, dot-and-dab, skim, screed and render stage gating.
Tiling and felting schedules, flat roof and leadwork sign-off, NFRC warranty documentation and operative certifications.
Groundworks, dry-lining, flooring, glazing, brickwork, scaffolding, HVAC & ductwork — configurable.
Two examples to give you a feel for the monthly cost. Your real quote depends on your actual seat mix.
3 office seats + 12 operatives
For operatives, customer-care engineers and anyone using the mobile app / web portal on site.
The £430 / month minimum covers your dedicated SubbieNow tenant — UK hosting, daily encrypted backups, point-in-time restore, UK-based support and your sector configuration templates. As soon as your per-seat costs exceed the minimum, you simply pay per seat — no double-charging.
A Site User is anyone working through the mobile app — operatives, customer care engineers, and contracts managers who only need the mobile experience. A Office / Admin User is anyone working through the admin portal in a browser — office staff, commercial teams, estimators, and contracts managers who need the full desktop dashboard.
Yes. A contracts manager who runs sites on the phone and produces applications from a laptop usually needs both. We'll guide you on the most efficient seat mix during onboarding.
No setup fee. Standard onboarding — data migration, sector configuration, user training and workflow set-up — is included in your monthly subscription.
Please contact us to change your seat allocations. Admin users can free up seats by deleting inactive Users.
SubbieNow is hosted in the UK in ISO 27001 certified data centres, with daily encrypted backups and point-in-time restore on every account.
Five minutes on a call to confirm your office and site team sizes — that's all we need to send you a precise monthly figure.
The operating system for UK subcontractor trades — admin portal, contracts-manager dashboard and mobile app, all in one.