Variations

The Variations area provides functionality for the Contract Manager to view and create Variations for the Sites they are currently assigned to.

When the Contract Manager initially enters the Variations area, they’re displayed with a list of Sites that are assigned to them, allowing them to select a Site to view or create Variations for.

Once a Site has been selected, the Variations table is displayed which lists all non-deleted Variations for the selected Site.

The Variations table contains five columns each displaying key information about the Variations, as described below.

• Variation Num – Displays the Variation Number for each Variation. If the Variation has not yet been approved, it will display **New Variation**; otherwise, it will display the unique Variation Number assigned to that Variation.
• Name – Displays the Name of the Variation.
• Plot – Displays the Plot that the Variation is assigned to.
• Description of Works – Displays the Description of the Variation.
• Status – Displays the Status of the Variation. This can be one of three possible statuses.
  • Awaiting Approval – This status is displayed when the Variation has not yet been Internally Approved.
  • Awaiting Client Approval – This status is displayed when the Variation has been Internally Approved but has not yet been Client Approved.
  • Approved – This status is displayed when the Variation has been Client Approved.

The Contract Manager can select a Variation from the table to view further details. Each section on the Variations page is described below.

• Number – Displays the Variation Number for each Variation. If the Variation has not yet been approved, it will display **New Variation**; otherwise, it will display the unique Variation Number assigned to that Variation.
• Name – Displays the Name of the Variation.
• Site – Displays the Site the Variation relates to.
• Plot – Displays the Plot that the Variation is assigned to.
• Status – Displays the Status of the Variation. This can be one of three possible statuses.
  • Awaiting Approval – This status is displayed when the Variation has not yet been Internally Approved.
  • Awaiting Client Approval – This status is displayed when the Variation has been Internally Approved but has not yet been Client Approved.
  • Approved – This status is displayed when the Variation has been Client Approved.
• Description – Displays the Description of the Variation.
• Quantity – Displays the overall Quantity of the Variation.
• Created On – Displays the date the Variation was created on.
• Approved On – This is only displayed if the Variation has been Internally Approved. It represents the date on which the Variation was Internally Approved.
• Client Approved On – This is only displayed if the Variation has been Client Approved. It represents the date on which the Variation was Client Approved.
• Materials
  • Name – Displays the Name of each Material included in the Variation.
  • Quantity – Displays the Quantity of each Material included in the Variation.
• Labour Items
  • Name – Displays the Name of each Labour Item included in the Variation.
  • Quantity – Displays the Quantity of each Labour Item included in the Variation.

Creating New Variations

To create a new Variation on the Operative Portal, the Contract Manager must navigate to the Variations area, select a Site, and then select the New Variation button located above the right-hand side of the table.

The system will then direct them to a new Variation page where they can enter the required information for the Variation, as described below.

• Operative – This dropdown contains all Operatives who are currently assigned to the Site that the Variation relates to, allowing them to select one.
• Plot – This dropdown lists all Plots that exist for the selected Site.
• Name – This is a free-text field allowing the user to enter the desired Name for the Variation.
• Description – This is a free-text field allowing the user to enter the desired Description for the Variation.
• Quantity – This is a number field that accepts any numeric value which represents the overall Quantity for the Variation.
• Images – Displays a camera icon with a plus and a folder icon with a plus. If the camera icon is selected the portal will display the user’s device camera allowing them to take one or more photos for the Variation. Selecting the folder icon opens the device library allowing the user to choose a photo. Once a Variation has been created, the Contract Manager can no longer view or alter the images.
• Materials – This is a multi-select field which allows the user to add one or more Materials to the Variation that have an assigned Cost for one of the Suppliers on the Site. When a Material is added, it will be displayed below the multi-select with a Quantity field, allowing the user to enter the required Quantity for the Material.
• Labour Items – This is a multi-select field which allows the user to add one or more Labour Items to the Variation. When a Labour Item is added, it will be displayed below the multi-select with a Quantity field, allowing the user to enter the required Quantity for the Labour Item.