Work Submissions

The Work Submissions area provides functionality that allows Operatives to view, create, edit, and delete Work Submissions that they have created.

To create a new Work Submission within the Mobile Application, the user can navigate to the Work Submissions area and select the + button located in the top-right corner of the screen.

Once selected, the application will navigate the user to a new Work Submission page where they can begin the Site, Plot, and Record Selection Process.

Once the Work Submission has been created, it is placed into the Current Week list within the Mobile Application, which is a tile-based list displaying a tile for each submission. Each tile contains various key information relating to the Work Submission, as described below.

• Site – Displays the Site associated with the Work Submission.
• Work Submission Number – Displays the Work Submission for the Work Submission.
• Plot – Displays the Plot associated with the Work Submission.
• Record – Displays the Record associated with the Work Submission, which may be a Build Stage or a Variation.
• Cost – Displays the Cost for the Work Submission, calculated by combining the Costs of the Labour Items within the Work Submission.
• Status – Displays the current Status for the Work Submission, which can be one of the following.
  • Incomplete – The Incomplete Status is displayed in blue and indicates that the Work Submission has been created but not yet submitted.
  • Pending – The Pending Status is displayed in amber and indicates that the Work Submission has been submitted but has not yet been Rejected or Accepted.
  • Accepted – The Accepted Status is displayed in green and indicates that the Work Submission has been submitted and Accepted.

Site, Plot and Record Selection Process

Once the user has selected the + button to create a new Work Submission, the application will display a new Work Submission page which begins with the Site, Plot, and Record selection process.

This page contains three dropdown fields: Site, Plot, and Build Stages / Variations. Initially, only the Site and Build Stages / Variations dropdowns are displayed.

The Site dropdown lists all Sites currently assigned to the signed-in user. Once a Site has been selected, the Plot dropdown will then be displayed.

An additional fixed option named VARIATIONS is also available within the Site dropdown. When this option is selected, the Plot dropdown is hidden, and the Build Stages / Variations dropdown is populated with all Variations across every Site assigned to the user. This allows users to quickly locate and create Work Submissions for Variations.

The Plot dropdown lists all available Plots for the selected Site, displayed by their Plot Numbers. Plots that are deleted, completed, or do not contain any associated Build Stages or Variations with remaining Labour Items to submit will not be displayed.

Once a Plot has been selected, the Build Stages / Variations dropdown will be populated with the Build Stages and Variations associated with that Plot.

The Build Stages / Variations dropdown lists the Build Stages and Variations associated with the selected Plot. Any records that are deleted or do not contain any remaining Labour Items available for submission will be hidden from the dropdown.

Once the user has finalised their selections, they can select the Page 2 button, which will navigate them to the second page where they can begin the Quantity Selection Process.

Quantity Selection Process

Once the user has advanced to the second page within the Mobile Application, the Labour Items available for submission for the selected Build Stage or Variation are displayed in a tile list.

Each tile displays the Labour Item name along with the Quantity Available, shown as two figures separated by a bracket. The figure on the left represents the Remaining Quantity for the Labour Item, calculated by deducting quantities already submitted (excluding rejected submissions) from the Total Quantity allocated to the Labour Item. The figure on the right represents the original Total Quantity allocated to that Labour Item for the selected Build Stage or Variation.

The user can alter the Quantity for each Labour Item by selecting the field and entering the desired value. If the user enters a value that surpasses the Remaining Quantity, the application automatically reduces the number to the maximum available Remaining Quantity. Otherwise, there is a red – button and a green + button. The user can select these to decrease and increase the Quantity by 1 each time they are selected.

The tiles also display the unit cost for the Labour Item, labelled as Cost, which displays the cost per one Labour Item.

Each tile also displays the Total for the Labour Item, which is the Total Cost calculated by applying the entered Quantity to the unit Cost of the Labour Item.

At the bottom of the screen, the Overall Total is displayed, which is calculated by combining all the Totals for each Labour Item.

Once the user has finalised their Labour Item Quantities, they can begin the Form Completion Process by selecting the third page at the bottom.

Form Completion Process

The Form Completion Process on the Mobile Application contains the questions that an admin user has added to a Form and then associated with the Labour Item(s).

Therefore, the Forms attached to the Labour Item(s) selected in the Quantity Selection Process are displayed for the Operative to answer questions.

There are multiple question types that can exist within a Form, such as Text/Free Fields, Dropdowns, Checkboxes, Images, and Videos.

Each Form is labelled with a title above it, which represents the Labour Item name that the Form relates to, followed by the Form Name.

Each question type and its functionalities are described below, including how the Operative can interact with and provide responses for each field within the Form Completion Process.

• Text Field – The Text Field question type allows the Operative to enter a written response within a free text input field using the device keyboard.
• Free Field – The Free Field question type allows the Operative to manually enter additional information or comments within a free text input field using the device keyboard.
• Dropdown – The Dropdown question type allows the Operative to select a single response from a predefined list of available options.
• Checkbox – The Checkbox question type allows the Operative to confirm or acknowledge a statement or requirement by selecting the checkbox field.
• Image – The Image question type allows the Operative to either take a photo using the camera or select an existing image from the device library. Taking a photo is performed by selecting the Take Photo option from the menu, while selecting from the library is done by selecting the Choose from Library option.
• Video – The Video question type allows the Operative to either take a video using the camera or select an existing video from the device library. Taking a video is performed by selecting the Take Video option from the menu, while selecting from the library is done by selecting the Choose from Library option.

For Image and Video Questions, the Choose from Library option is not displayed if the question does not Allow Desktop Uploads.

Questions that have a red dot to the left of them indicate that they are Required Questions. If the user does not complete these questions and attempts to move to the next page, the system will prevent this by displaying an error popup informing the user that not all required questions have been answered.

Some Image and Video questions allow the user to upload multiple images and videos, while others only allow a single image or video upload. For single-upload questions, if an image or video already exists and the user uploads a new one, the existing file will be replaced.

Certain questions are only required to be asked once. Therefore, if there are multiple instances of the same Form due to the user submitting multiple of the same Labour Item, the Ask Once question will only be shown in the first instance of the Labour Item Form and will be excluded from all subsequent instances.

Some Forms may contain Item Questions, which are a grouped set of questions. If a Form contains an Item, one Item is added to the Form by default, listing all questions within that Item. Items have a predefined maximum limit, and the user can add additional instances by selecting the add item button. This button will disappear once the maximum limit is reached. Each time an Item is added, the Form displays an additional set of questions contained within that Item.

Once the user has finalised their answers for the questions, they can select the fourth page button to advance and determine the Payment Split Configuration.

Payment Split Configuration

The Payment Split Configuration allows the Operative to determine how the payment is distributed for the Work Submission. This may be adjusted if more than one Operative worked on the job.

 The Payment Split Configuration section contains a Quick Search feature which searches against the Operative’s name.

The Payment Split percentage must equal a combined value of 100. If the total does not equal 100, the Save & Submit button will remain disabled until the percentage equals 100.

Each Operative has an editable field which accepts any numeric value. The user can split the payment as required and, once complete, can select the Save & Submit button to submit the Work Submission. Once a Work Submission has been submitted, its contents can no longer be altered unless the submission is rejected and requires resubmission.

Submitted Work Submissions

When viewing a submitted Work Submission within the Mobile Application, the user is unable to make any changes to the submitted Pending Work Submission.

The only occasion where a submitted Work Submission can be re-edited is if it has been Rejected and the Operative is required to resubmit it. In this scenario, the Mobile Application allows the Operative to alter their answers within the Form and resubmit the Work Submission.

The user is still able to view the answers from their Form Completion, as well as the Payment Split Configuration, but these are displayed as read-only within the Pending Work Submission.

Rejected Work Submissions

The Rejected filter allows users to narrow down their Work Submissions so that only those with a status of Rejected are displayed.

Within the Mobile Application, Rejected Work Submissions are displayed under a dedicated Rejected tab within the Work Submissions area. When this tab is selected, only current Rejected Work Submissions will be displayed.

The Work Submissions are displayed in a tile list. Each tile displays the Site, Plot, and Record associated with the Work Submission, which are selected when the Work Submission is created.

Below the Site name, the Work Submission Number is also displayed. For Work Submissions that have been Rejected, the Work Submission Number will contain “– Rejected Items” after the number. As this list only displays Rejected Work Submissions, all entries within the list will include this suffix.

Below the Record information, the tile also displays the subtotal for the Work Submission, which represents the Cost of the Labour Items included within the Work Submission.

Each Work Submission within this list contains the Rejected Status, which is displayed in red and indicates that the Work Submission has been submitted and Rejected.

The user can select the desired Work Submission from the list to access it. Within the Mobile Application, the Work Submission will display a Rejected status in red at the top of the screen, with additional red text displayed beneath it showing the Rejected Reason.

The user can then navigate through the associated Labour Item Form(s), make any required changes, and resubmit the Rejected Work Submission.

Deleting a Work Submission

The Mobile Application permits the user to delete unsubmitted Work Submissions. However, if the Work Submission has any status other than unsubmitted, deletion is not possible through the Mobile Application.

To delete an unsubmitted Work Submission, the user can select and hold the submission, which will display a menu containing a Delete option. When selected, the application deletes the Work Submission, and it cannot be recovered.

Total Costs Derivation

The Work Submissions area lists the Total Costs for Approved, Pending, Rejected, and Submitted Work Submissions for a selected period, allowing the Operative to view their Work Submissions and track their current status.

Approved Total

The Mobile Application lists totals above the Work Submission tiles. The Approved Total represents the Cost of the Work Submissions submitted by the Operative that have been Accepted by an admin user.

The Work Submissions included within the Approved Total depend on the selected date range filter, such as Current Week, Previous Week, or Custom Range.

Pending Total

The Mobile Application lists totals above the Work Submission tiles. The Pending Total represents the Cost of the Work Submissions submitted by the Operative that have not yet been Accepted or Rejected by an admin user.

The Work Submissions included within the Pending Total depend on the selected date range filter, such as Current Week, Previous Week, or Custom Range.

Rejected Total

The Mobile Application lists totals above the Work Submission tiles. The Rejected Total represents the Cost of the Work Submissions submitted by the Operative that have been Rejected by an admin user.

The Work Submissions included within the Rejected Total depend on the selected date range filter, such as Current Week, Previous Week, or Custom Range.

Submitted Total

The Mobile Application lists totals above the Work Submission tiles. The Submitted Total represents the Cost of the Work Submissions submitted by the Operative that are either Pending or Accepted, meaning it is the combined value of the Approved Total and Pending Total.

The Work Submissions included within the Submitted Total depend on the selected date range filter, such as Current Week, Previous Week, or Custom Range.

Work Submission Filters

A range of Work Submissions filters are available to help users narrow down their results. These include Current Week, Previous Week, and Custom Range.

The Current Week filter is located at the top of the page as a tab when the user enters the Work Submissions area on the Mobile Application.

When the Current Week filter is applied, the Mobile Application displays all Work Submissions from the Operative that were created within the Current Calendar Week.

Previous Week

The Previous Week filter is located at the top of the page as a tab when the user enters the Work Submissions area on the Mobile Application.

When the Previous Week filter is applied, the Mobile Application displays all Work Submissions from the Operative that were created within the Previous Calendar Week.

Custom Range

The Custom Range filter is located at the top of the page as a tab when the user enters the Work Submissions area on the Mobile Application.

When Custom Range is selected, the application displays a From Date and To Date selector, both of which default to the current date so that Work Submissions created today are displayed.

The Operative can alter these dates to the desired period by selecting the field, which displays a calendar allowing them to select any dates. The Work Submissions returned are those that were created within the specified date range.